JENerations Jazz Festival

The JENerations Jazz Festival runs concurrently with the Annual JEN Conference. Our pilot program began in 2012 and with each passing year we have added space for MORE ensembles to participate, with a total of 3 venues. More than 800 elementary, middle, junior high, high school, community and college musicians of all ages participate in this exciting weekend of jazz each year!

We invite YOU to add your ensemble name to this ever-growing list! Join us in this enriching event where world-class education is delivered in a totally non-competitive, nurturing environment to your students!

Photo by René Huemer

Jazz ensemble directors participate in the JENerations Jazz Festival, presented in partnership with Music For All.

In addition to having access to all the incredible clinics and concerts associated with the JEN Conference, JENerations Jazz Festival participating combos, big bands, and vocal jazz ensembles will perform for thirty minutes and immediately following the performance, receive a 30-minute clinic session with world-class clinicians featuring many of today’s biggest names in jazz! The clinician roster since inception has included the following individuals among many others:

Ruben Alvarez  –  Jay Ashby  –  Steve Bailey  – Jennifer Barnes  –  Wayne Bergeron  –  Don Braden  –  Ndugu Chancler  –  Caleb Chapman  –  John Clayton  –  Jeff Coffin  –  John Fedchock  –  Lou Fischer  –  Gordon Goodwin  –  Dan Hearle  –  Steve Houghton  –  Christian Howes  –  Javon Jackson  –  Dave Liebman  –  Connaitre Miller  –  Bob Mintzer  –  Michael Mossman  – Kevin Nash  –  Kim Nazarian  –  Bobby Shew  –  Bob Sinicrope  –  Ray Smith  –  Ed Soph  –  Michelle Weir  –  Jim Widner  –  Matt Wilson  –  Greg Yasinitsky  –  Victor Wooten  – and many more

This is an incredible opportunity for schools throughout the world to celebrate America’s true art form, rub shoulders with today’s hottest jazz talent in attendance at the conference, and have an educational experience they will never forget.

Space is extremely limited, so reserve your spot today!

Application Info

Completing the JENerations Jazz Festival Application Form is a requirement in order to be accepted to participate in the JENerations Jazz Festival at the Annual JEN Conference. Please be advised materials will not be accepted in any other form and/or after the deadline has passed.

All information requested must be included at the time of your application submission in order for the application to be processed within the JEN system.

  • Participants are accepted on a first-come first-served basis.
  • FULL Individual Membership is required to submit an application.
  • eJEN Members are not eligible to submit applications.
  • The Director’s Membership is required to be current to perform at the conference.
  • Open to school/community ensembles of all age groups.
  • Multiple groups from the same school/organization are permitted (separate application for each ensemble required).
  • Audio submissions are not required.
  • Participation Fees are required as detailed further below in order to hold your slot.

Timeline

April 1st: Applications open

  • Applications will be reviewed and accepted as received until all slots are filled
  • Applicants will be notified Officially of acceptance by email from the Conference or JJF Coordinator
  • An Application must be completed and the Ensemble Fee must be paid in order for JEN to hold your slot.
  • Click below to pay the appropriate Ensemble Fee AFTER completing your application. This is necessary to hold your spot in the JJF lineup.
  • There are no refunds on ensemble participation fees.
  • Application Fees can be paid using a:
    • Credit Card
    • Check
    • School Purchase Order

November 1st-15th: A link to the JEN Registration Badge Portal will be provided to register all ensemble members, director, and alloted chaperones for conference badges.

  • Anyone attending the conference is required to have a registration badge to move freely about the conference.
  • As established by the Board of Director’s, participants in your ensemble, yourself as Director, and your allotment of chaperones (1 per 5 student performers), will receive a complimentary registration badge to attend the entire JEN Conference as noted above.
  • Chaperones in excess of your allotment will be billed at $50 per chaperone.

December 1st: Information related to Conference check in (if applicable) will be sent to you via email and/or posted on this page.  Please refer to this page often for updates to most of your questions.

December 15th: Deadline for paying Student participation Fees.

Application Guidelines

  • First-Come First-Served. As of 10-6-17 only TWO performance/clinic slots remain in the JJF for 2018, both are Thursday morning. BE ADVISED: Select ONLY Thursday morning as the option for your ensemble scheduling.
  • Ensembles will not be accepted that include an abundance of duplicate members
  • Membership in JEN is required of the ensemble Director to submit an application to participate
  • You may apply for more than one group
  • Presenting a clinic or performing does not prohibit you or your ensemble(s) from applying to participate in the JENerations Jazz Festival
  • Having performed last year does not prohibit you or your ensemble(s) from participating again

APPLICATION TYPES may include any style of music, including:

  • Traditional
  • Swing
  • BeBop
  • HardBop
  • Cool
  • Fusion
  • ECM
  • Neo-Bob
  • Free
  • Latin-Jazz
  • Rock
  • Funk
  • World Music
  • and more!
  • NOTE: You must be logged in as a Full Individual Member, Chapter Member, Institution or Corporate Partner Member to apply to participate at the Annual JENerations Jazz Festival at the Conference. If you are an eJEN member and wish to upgrade to a Full Individual membership status, contact 312-781-6299 for immediate assistance. 
  • Complete the application

 to participate.
  • You will be asked for the following information:
    • Contact Information
 from the person completing the application
    • Director’s information if you are a Representative completing the application for another person
    • Commitment to attend and participate and to reserve lodging in the Official JEN Conference hotel
      • Commuters within a 100 mile radius are exempt from the lodging requirement
    • Ensemble Information
    • An Ensemble Photo is requested but not a mandatory upload
    • You MUST upload a Stage Plot for your ensemble(s) in order to submit the application
      • Sample Stage Plots are provided below or you can design your own
    • Acceptance of Terms – As conference performer(s), you will be asked to agree to stay in the conference hotel unless you are commuting from within 100 miles of the conference. NOTE: Once you are invited to register your ensemble members for badges to attend, you will be asked to confirm your acceptance of the invitation and will be asked to provide a registration confirmation number from the conference hotel to verify you have complied with this important facet of the process. Compliance with this agreement ensures the organization remains financially stable, and allows JEN to reach the hotel imposed attrition rate related to the conference contract, which in turn provides JEN with the hotel event space to present the annual conference, thereby keeping the costs associated with conference production down.
    • Acceptance of Terms – Expense to be borne by individuals or sponsoring institution
    • Acknowledgement that membership as the Director will remain current at the time of the Conference
    • Acceptance of Terms – Permission to use name and likeness in promotion of the event and for future conference and JEN events
    • Release of JEN and Hotel Liability to participate in the conference
  • You will receive a Confirmation Screen which indicates you are Registered as a JJF Applicant.
  • ONCE ACCEPTED, You will be advised by the JJF Coordinator when to make payment for the appropriate fee(s) at a later date.
    • ​JEN accepts payment by credit card, a check, or School Purchase Order
    • Checks OR Purchase Order should be sent to: Jazz Education Network, JENerations Jazz Festival, Sharon Burch
      Phone: 1-312-781-6299
      Email: office@jazzednet.org
    • Post Mail:

Jazz Education Network
1440 W. Taylor St #1135
Chicago IL 60607

  • A follow-up email from The Jazz Education Network confirming receipt of your Application will be sent to the email address you use to register for participation. It may go to your SPAM folder. Do check there. If you did not receive a Confirmation Email, contact JEN.

Participation Fees

After completing and clicking to SUBMIT the JENerations Jazz Festival Application Form, you will receive a Confirmation Screen. 

Participation includes a badge to attend the entire conference for each participating ensemble member AND the Director(s). In addition, you will receive one chaperone badge allotment per every five student participants in your ensemble(s). If you desire additional chaperone badges beyond the allotment, you will be able to purchase them for an additional fee of $50 each, also valid for the entire conference. There are two types of ‘participantion’ fees to participate in the JENerations Jazz Festival component of the conference as detailed below.

ENSEMBLE PARTICIPATION FEE (due within 15 days of official notification of acceptance):

Click to log in as a member and choose “Conference Registration” in the dropdown to pay your fees.

STUDENT PARTICIPATION FEES (due and payable between November 1st and no later than December 15th):
  • Individual Student Participation Fee – $20 per student performer
    • due and payable by Dec 15th for each performing ‘student’ per ensemble

FAQ

My school ensemble is participating in the JENerations Jazz Festival.  What backline will be provided?

Answer: Each of the 3 JENerations Venues will have full backline provided which includes:

  • Professional Sound Reinforcement and Crew with limited microphones appropriate to each venue
    • All JJF clinic venues are equipped with a multi-channel mixer, speakers, and a monitor(s).
      • The VOCAL JJF clinic room is equipped with a maximum 16 microphones. If you require more than 16 microphones, OR specialty microphones, you should plan to bring them with you.
      • Instrumental JJF clinic rooms are equipped with a maximum of 5 microphones. If you require more than 5 microphones, OR specialty microphones, you should plan to bring them with you.
  • 1 Digital Piano provided by Yamaha
  • 1 Professional Quality Bass Amp
  • 1 Professional Quality Guitar Amp
  • 1 Professional Quality Drum set provided by Mapex*
    • Bass Drum/snare drum/2 rack toms/1 floor tom/3 cymbal stands/hi-hat stand
    • JEN is not able to provide cymbals so please bring your own
  • Ample Music Stands for your ensemble as requested on your application
  • Percussion, including congas, timbales and trap stand.
    • JEN does not provide specialty percussion items such as djembe, marimba, xylophone, etc.)
  • Electric Keyboard may be provided (if requested in advance via the JJF Application Form)
  • JEN is not able to provide a B3 organ
  • JEN is not able to provide acoustic basses.
    • Contact information to rent a bass is provided below as it becomes available
  • ​​Sample downloadable Stage Plots are below for your reference

It’s late in the Fall and I just learned of a conflict with my scheduled performance time!!! Can I change it?

Answer: Should you request a different time after you were notified of your scheduling, we will attempt to accommodate your request, but may find it necessary to replace your performance due to the difficulty related to making changes at late dates in the scheduling process.


Will we have a warm-up room or Green Room to use prior to our performance?

Answer: You will be able to unpack your horns in a Green room in very close proximity to your JJF Performance/Clinic venue one hour prior to and immediately following your performance.  You will also be able to leave your cases in that green room during your performance. NOTE: You may not play or warm-up in these rooms. You will be escorted to your performance/clinic venue by a JEN Representative 15-20 minutes PRIOR to your scheduled time slot.


Does JEN provide storage space for our horns and gear when we are not performing over the weekend?

Answer: JEN does not provide storage space for equipment on site.  For that reason we provide Full Backline in all venues. Please refer to the BACKLINE heading for items provided in order to determine what you need to bring.


I am in need of an hour or two to rehearse my ensemble when we arrive. Who do I speak with to arrange this?

Answer: JEN produces 70+ concerts, 70+ clinics, and 45 performance clinics in the JJF during the annual conference, in addition to hosting upwards of 20 committee meetings. Therefore, JEN is rarely able to provide rehearsal space for anyone, as all spaces are being used throughout the day and evening and further are often not available due to contractual obligation with the hotel. On rare occassion and subject to change in each location of the conference, meeting space or rehearsal space may become available, and is offered strictly on a first-come dirst-served basis for a small fee. Refer to the online form related to Conference Space Rental (generally Available after September 1st). Your best bet for rehearsal space is to seek help from one of the local schools in the region.

 


Can I/We sell my cds from the stage?

Answer: Anyone appearing at the JEN Conference may not sell cds from the stage. This situation clogs up entry into and out of the performance and clinic venues, and turnaround time is quite limited between performances and clinics. We appreciate your cooperation in this endeavor. You may sell cds in limited quantities in the JENeral Store, open daily during Exhibit hours at the conference site.

If you desire to sell your cds, please download the CD Sales Agreement posted at the bottom of this page. Complete the form and bring it with your product as instructed to the JENeral Store on Thursday morning of the conference for product check in. You should pick up your remaining cds on Saturday between 12noon and no later than 4:30pm.


When I arrive to the conference site, where do I pick up my badge?

Answer: In order to move the lines faster, there are various lines at the Registration Counter. Please read this information in its entirety to find out where you should pick up your badge:

  • School & Ensemble Directors should pick up badges for the entire ensemble and chaperones at the Performers & Clinicians window. Badges will not be released to individual performers of any JJF ensemble.

How many Registration Credentials will we receive?

Answer: Ensembles will receive one (1) Registration Badge valid for the entire conference for each member of the ensemble AND the director. In addition,  you will receive an allotment for chaperone/management credentials  (1 additional badge per every 5 students in your ensemble(s) as detailed above. Additional badges for chaperones above your allotment will be billed at $50 per chaperone.


My ensemble or I have been accepted to present and/or perform. Now what? Can you tell me when and how to send in the ensemble member information in order to register all of the members of my group, to be certain we have Registration Badges when we arrive at the conference site??

Answer: The window to submit this information will be no later than November 15th through the deadline of December 15th. If you still need to submit badge information and the deadline has passed, contact Dr. Lou Fischer, Conference Coordinator directly at ljazzmanf@yahoo.com immediately for further information and instructions.

A link to the Registration Portal to be used for Ensemble Registration will be distributed via email no later than November 15th and must be returned to JEN by December 15th to avoid the long lines at the JEN Registration desk at the conference. Accepted Performers are to complete this very important step in the process to ensure that you and the members of your ensemble and allotted chaperones have accurate Registration Badges upon arrival to the conference site. Anyone attending the conference is required to have a registration badge to move freely about the conference.


As an ensemble director, how many chaperone/management badges are we allowed to have?

Answer: Ensemble Directors are allowed to request one (1) additional chaperone badge for every 5 members in your ensemble, and yes, do count yourself in the ensemble total, rounding off to the nearest multiplier of five (5), to arrive at the total allotment for chaperones. For example, if you have an eighteen (18) piece big band + yourself, you will be allowed to request four (4) additional credentials beyond the members of your ensemble, as the nearest multiplier of five (5) is twenty (20). If you have a sixteen (16) piece ensemble + yourself, you will be allowed three (3) additional badges as the closest multiplier of five (5) is fifteen (15).


What if I need more badges than the allotment for additional chaperones/management?

Answer: Additional Chaperone/Management Badges can be purchased by the leader or director of an ensemble for a nominal fee of $50, which grants the individual open access the entire conference, without purchasing membership. The ability to register additional chaperones/management is a privilege offered to you as a result of your ensemble being accepted to perform. The intent is to assist in allowing family members and supporters of your program to attend the conference to enjoy your performance at a reasonable rate. You will be billed after submitting your registration information for any chaperones beyond the established allotment.


Can I register additional chaperones/management personnel after the November 15th deadline for the JEN Registration Credential Form?

Answer: Additional Chaperone/Mgmt Badges will be sold until December 15th. After that time, people will need to stand in line at Registration. Plan ahead to avoid long lines in January!


I have family members that do not intend to attend the entire conference but do want to attend our concert. Can they do that?

Answer: Family members can purchase a Single Day Event Ticket for $20 (Children under 13 admitted free) to attend a specific daytime performance. Tickets are not sold for the Evening Performances in this manner. An Evening Concert Ticket-$60 must be purchased to attend any evening concert if an individual elects to purchase a ticket rather than a badge for the day or entire conference.


I need a Bass for my performance. Will JEN supply that for me?

Answer: JEN does not provide basses at the conference. However, we attempt to find local resources where you can rent a bass for your performance at the conference. We recommend you reserve a bass earlier than the week of the conference to ensure availability. Rental negotiations are your responsibility and obligation. JEN provides no liability in this regard. Information will be published as it becomes available.

CONTACT INFORMATION to RENT a Bass to use at the JEN Conference/JJF is:

Drew Phelps
drewphelpsbass@gmail.com
940-206-2874

Types of Basses & Rental Fees:
German Plywood, Helicore Hybrid strings, Realist pickup – $100 rental
German (100 year old) flat back, Zyex strings, Realist pickup – $150 rental
Faux Italian (200 year old), Evah PirazzI strings, Realist pickup, Fishman Full Circle – $200 rental
American Standard, gut G and D strings/Helicore Hybrid E and A, Underwood pickup – $150 rental

Large Groups Hotel Arrival Information

If you are a Large Group planning to arrive to the hotel together, PLEASE complete the Large Group Arrival Form online which alerts the hotel to staffing needs the date of your arrival and the date of your departure.

Large Group Arrival/Departure Form


Question: Where do I find housing information online?

Answer: Official Conference Housing


Question: My group is traveling by bus. Where can we park?

Answer: Click here to view more details.


Question: We are traveling by air. How do we get from the airport to the hotel?

Answer: Click here to view more details.

Past Performers

Alabama State University
American Music Program
Arlington High School Jazz Band
Atherton HS Jazz Band
Austin Academy Jazz Ensemble I
Bellevue College Vocal Jazz Ensemble ‘Celebration’
Bemidji State University’s Blue Ice (2)
Big D Jazz Ensemble I
Blackhawk Middle School Jazz Ensemble
Booker T. Washington HSPVA Jazz Singers
Bowling Green State University (OH) Jazz Singers (2)
Brown School Jazz Combo
CAFCA Music Ensemble
Caleb Chapman’s Crescent Super Band
Caleb Chapman’s Little Big Band
Capital University Big Band (3)
Capital University conFUSION BAND (2)
Capital University Jazz Consort (2)
Capital University Jazz Percussion Ensemble (2)
Capital University Savoy Ensemble
Capital University Vanguard Ensemble (2)
Carroll Senior High School Jazz Orchestra
Cedar Hill High School Longhorn Steel Band
Chicago High School for the Arts (Chiarts) Honors Jazz Combo
Conkright Middle School Jazz Band
Crescent Octet
Christopher Newton University Jazz Combo
Dallas Jazz Harp Ensemble
Denton High School II
Emory University Saxophone Quartet
Folsom High School Combo
Folsom High School Jazz Band I (3)
Folsom High School Jazz Band II (2)
Folsom High School Jazz Choir I (2)
Georgia Tech Jazz Ensemble I
Grissom High School ‘A’ Jazz Ensemble
Grissom High School ‘B’ Jazz Ensemble
Harry D. Jacobs High School ‘Superscript 7’ Vocal Jazz Ensemble
High School for the Performing and Visual Arts Jazz Combo I (2)
High School for the Performing and Visual Arts Jazz Combo II
Hillfield Strathalian College Senior Jazz
HKIED Jazz Ensemble
Hoover Jam from Hoover High School
Hot House Screaming Kicks
Humber BSG Trio
Indiana University Jazz Ensemble
Indiana University Vocal Jazz Ensemble I
Jacobs High School Superscript 7
Jokobissimo
Kansas City Kansas Community College The Standard Vocal Jazz Ensemble
Lindenwood University Jazz Band
Lone Peak High School Advanced Big Band
Los Angeles Harbor College Jazz Combo
Madison Southern High School Jazz Ensemble
Milton Academy Jazz Combo I (2)
Milton Academy Jazz Combo II (2)
Milton Academy Jazz Combo III (2)
Morehead State University Big Band
National Jazz Workshop All-Star Jazz Orchestra
NCTC Jazz Orchestra
Northview Titan Strings
Oklahoma Christian University Jazz Ensemble
Rialto Youth Jazz Orchestra (RYJO) Jazz Combo I
Rock Bridge High School Impressions Combo
Rock Bridge High School Jazz Ensemble
Rock Bridge High School Stolen Moments Combo
Roosevelt University Large Jazz Ensemble
St. Francis Jazz Combo
St. Francis Middle School Jazz Band
Synergy Jazz Youth Combo (2)
Temple High School Blues
Temple High School Highlighters
Texas City Jazz Band
Thelma Yellin Big Band (2)
Tonica Ensemble of Guadalajara
University of the Cumberlans Jazz Combo
University of Missouri Kansas City 11 O’Clock Big Band
University of Missouri Kansas City Concert Jazz Band
University of North Carolina Pembroke Jazz Combo I
University of Miami FROST Jazz Sextet
University of Dayton Jazz Ensemble
University of Nebraska at Omaha Jazz I
University of North Florida Studio Ensemble
University of North Georgia Jazz Ensemble
Waco High School Jazz Ensemble
Wakeland High School Jazz Ensemble 1
Wisconsin Conservatory of Music Batterman Ensemble
Western Michigan University Desolation Row

Ready to apply?

Read the above information, then click below to apply!

Materials will not be accepted in any other form and/or after the deadline has passed.

JEN Membership is required to apply.