exhibit

Cost:

• 10′ x 10′ exhibit booth – $650
• 8′ x 10′ exhibit booth – $495 

Payment in full must be received prior to the assignment of space.

• 10′ x 10′ booths receive priority placement in all zones.
•  8′ x  10′ booths are located in the middle to the back in the exhibit hall.
• Exhibit booth includes an 8’ backdrop and 3’ side dividers.
• Each exhibit booth includes one skirted 6’ table, two chairs, a 7″x 44″ exhibitor I.D. sign, a wastebasket, and four registration badges.
• Available in all zones of the Exhibit Hall.
• Booths will be assigned by JEN in accordance with the guidelines below for zone selection.
• All areas are carpeted.
• Internet is available in the exhibit hall, but not included in the exhibit hall fee.
• Electricity is available in the exhibit hall, but not included in the exhibit hall fee. Reach out directly to Freeman Decorating per the Freeman Packet in an FAQ below.

Open to all exhibit-eligible membership levels of JEN.

• A Corporate Membership is required to display corporate, company or business names in booths or table tops.
• An Institution Membership is required to display institution names in booths or table tops.
• An Individual Membership allows display of only the individual’s name in the booth or table top.
• A Chapter Membership allows display of only the Chapter name in the booth or tabletop.

Cost: $300 per tabletop

Payment in full must be received prior to the assignment of space.

• Tabletops are located in the rear of the quiet and semi-quiet zones of the Exhibit Hall.
• Each tabletop includes a 6’ skirted table, two chairs, a wastebasket, a 7″x 44″ exhibitor I.D. sign, and 1 registration badge.
• Tabletops are limited and will be assigned by JEN in accordance with the guidelines as below for zone selection.
• All areas are carpeted.
• Internet is available in the exhibit hall.
• Electricity is not included in the exhibit hall fee. Reach out directly to Freeman Decorating per the Freeman Packet in an FAQ below.

Open to all exhibit-eligible membership levels of JEN.

• A Corporate Membership is required to display corporate, company or business names in booths or table tops.
• An Institution Membership is required to display institution names in booths or table tops.
• An Individual Membership allows display of only the individual’s name in the booth or table top.
• A Chapter Membership allows display of only the Chapter name in the booth or tabletop.

Jazz Education Network Exhibit Hall

Hyatt Regency

Exhibit Hall

Exhibitors may choose from one of two zones.

A (Quiet) l  B (High Sound)

• Zone A is a quiet area. This area is open to any level of JEN membership. Exhibitors utilizing computer playback and/or small audio systems are allowed in this area with headphones. Audio systems without headphones are restricted from being used. The demonstration of instruments is also restricted in this area except for electronic keyboards with headsets. Sound systems may not be used in this area.
• Zone B is a high sound area and is an ideal location for JEN partners/manufacturers to demonstrate product in accordance with the JEN Sound Control Policy (See tab below). This area is not a restricted area in terms of audio systems, sound systems, or the demonstration of instruments. However, we respectfully ask that all exhibitors keep in mind this is a shared space and constant generation of sound from one source and/or excessive noise will not be tolerated. Please be considerate of your neighbor.

*JEN reserves the right to alter the posted floor plan at any time.

REGISTRATION BADGES 

• 10′ x 10′ Booth purchasers are allotted four registration badges per booth space and the ability to purchase two additional staffing badges for $50 each.
•   8′ x 10′ Booth purchasers are allotted two registration badges per booth space and the ability to purchase two additional staffing badges for $50 each.
• Tabletop purchasers are allotted one registration badge per tabletop space and the ability to purchase one additional staffing badge for $50.
• Additional badges beyond the stated policy are charged Full Registration for the conference.

Have you exhibited at a JEN Conference 5+ consecutive years? 

• Exhibitors with 5+ consecutive year(s) of exhibit history at JEN will receive one additional complimentary badge for each consecutive five years and have the ability to purchase one additional staffing related badge.
• Additional badges will be awarded for every 5+ consecutive exhibit year period effective with the 11th Annual Conference 2020.
• Exhibitor Status is posted on the FAQ tab below marked Confirmed Exhibitors

After choosing the zone, JEN will then assign the booth location based on the following criteria:

1. Type of Space Purchased
2. Payment date
3. Founding and/or Charter Membership status
4. Sponsor/Donor/Affiliate status
5. Years of consecutive exhibiting at JEN
6. Years of exhibiting at JEN
7. New exhibitors

EXHIBIT SPACE SIGN POLICY

• A Corporate Membership is required to display corporate, company or business names in booths or table tops.
• An Institution Membership is required to display institution names in booths or table tops.
• An Individual Membership allows display of only the individual’s name in the booth or table top.
• A Chapter Membership allows display of only the Chapter name in the booth or tabletop.

Current Membership in JEN is required to reserve space and exhibit at the conference.

Choose the appropriate level related to your organization or business.

• Click to join/renew your Corporate Membership 
  • Required to display corporate, company or business names in booths or table tops.
• Click to join/renew your Institution Membership
  • Required to display Institution names in booths or table tops.  (Schools, colleges, non profit organizations, etc.)
• Click to join/renew your Chapter Membership
  • May purchase a Tabletop or Booth to display the chapter or society name (not a business or institution).
• Click to join/renew your JEN Full Individual Membership
  • May purchase a Tabletop or Booth to display the individual’s name (not a business name).

Membership must be current to exhibit.

• PURCHASE: 10′ x 10′ exhibit booth – $650
• PURCHASE:   8′ x 10′ exhibit booth – $495
• PURCHASE:   Tabletop – $300

Purchase by credit card, check, or purchase order. Booth assignments are posted as soon as possible online. Once your space has been purchased, refer to the FAQ tab below marked Confirmed Exhibitors to see your booth assignment.

Membership in JEN (at specific levels as detailed above) is a requirement to purchase exhibit space.

• EXHIBIT SPACE SIGN POLICY:
  • A Corporate Membership is required to display corporate, company or business names in booths or tabletop.
  • An Institution Membership is required to display institution names in booths or tabletop.
  • An Individual Membership allows display of only the individual’s name in the booth or tabletop.
  • A Chapter Membership allows display of only the Chapter’s name in the booth or tabletop.

Click here to Download or View the 2022 Freeman Decorating Information Packet

JEN Exhibit Hall Sound Control Policy
(effective January 2018)

JEN is a conference for music educators, students, professionals and music businesses. The music businesses will conduct their business in an Exhibit hall in a leased booth space, during specific booth hours. Part of that business is trying out the music products; however, there are parameters by which this can be done within the booth space while providing a safe and business friendly environment on the conference floor. JEN is committed to providing a successful environment for its members to do business and the following outlines how this intends to be accomplished.

The following policy must be adhered to and will be enforced by JEN at all times throughout the conference:

• Sound level may not exceed 85 decibels as determined by JEN Floor Management Team.
• Demonstrations may not exceed 5 minutes, impede aisle space or cause disruption to neighboring booths. Exhibitor is responsible for receiving the proper approval from JEN management and securing crowd control

JEN Conference Policy Enforcement Procedure

1. An exhibitor or attendee in violation of this policy will receive a verbal warning by the JEN Floor Management Team
2. If the exhibitor continues to violate this policy, a written warning will be delivered by the JEN Floor Management Team
3. If the exhibitor continues to violate this policy despite the two official warnings, the booth will be closed for the remainder of the day.
4. If an attendee continues to violate this policy, their badge will be removed for the remainder of the conference.
5. If a violation continues the following day, the booth will be permanently closed and/or removed from the conference floor for the remainder of the conference (Booth fees are non-refundable)
6. Please be advised that exhibitors receiving three sound violations will jeopardize their booth location at future JEN Complaints of sound regulation violations may be made directly to the JEN Floor Management Team or reported to the Conference Check-In. Please contact your JEN business partner for more tips and options to help control your sound at the conference.

Steps JEN Takes to Help Support a Positive Musical Experience in a Business Environment for Everybody

• Categorize the conference floor by product types to place products of similar volume together
• Enforce the maximum decibel level at 85 so all booths demo instruments at a “background” level and not at full volume

Steps Exhibitors Can Take to Help Support a Positive Musical Experience in a Business Environment for Everyone

• Utilize sound rooms, shields, and sound absorption material in booth construction
• Utilize headphones during demos
• Do not place demonstration area or demonstration stage on the aisle, manage crowd appropriately
• Do not point speakers into the aisle or other booths, direct them into the booths space
• If the demo product is percussion, please remove the drum throne seat in between demos so attendees do not sit and play in a manner not conducive to background level sound
• If the product is percussion, use drum brushes versus sticks to help control the level of sound
• Place signs in booth near demo instruments stating the sound level and length of time—ensure attendees adhere to these guidelines
• Notify attendees immediately if they are testing equipment too long or too loud and that the JEN Floor Management Team may remove their badge for the remainder of the conference

Steps Attendees Can Take to Help Support a Positive Musical Experience in a Business Environment for Everybody

• Be aware of potentially high-level sound areas and utilize ear plugs
• If the product is percussion, do not sit and play in a manner not conducive to background level sound
• If the product is percussion, use drum brushes versus sticks to help control the level of sound
• Sound levels may not exceed 85 decibels and badges will be removed if violations occur after warnings have been issued
• Support Exhibiting Company’s efforts in controlling sound levels by adhering to this policy—don’t jeopardize your badge privileges

Performance vs. Demonstration

• A “performance” is a public entertainment presentation and is prohibited in booth space. Performances are available on JEN stages only
• A “demonstration” is conferencing the merits of a product or service to a customer and is permitted in booth space, provided the demo adheres to the policy outlined above

• You will receive a confirmation email from JEN after completing your Exhibitor Registration. Please be certain your browser is set up to accept emails by entering the organization’s address into your address book.
• The JEN DECORATING COMPANY will send an exhibitor packet via email. The exhibitor packet will include details related to ancillary furniture, electrical, trash removal, and daily custodial services that require special order from the decorating company.
• SHIPPING GUIDELINES will be detailed in the Exhibitors Packet received from Decorating Services. Exhibitors may not ship displays directly to the hotel; shipments sent to the hotel will be refused.
• BOOTH ASSIGNMENT – Once purchased, your listing and space assignment will be posted as soon as possible on the FAQ tab titled Confirmed Exhibitors
• CONTRACT FOR SPACE – The purchase of exhibit space and the formal notice of assignment by JEN constitutes a contract for the right to use the space allotted. In the event of fire, strike or other uncontrollable circumstances rendering the building unfit or unavailable to use, the contract shall not be binding.
• CONSTRUCTION OF EXHIBITS – All exhibits must be arranged so as not to obstruct the view or interfere with other exhibits.
• RESTRICTIONS IN USE OF SPACE – No exhibitor shall reassign, sublet or share his or her allotted space without the knowledge and consent of the JEN exhibits manager.
• CIRCULATION AND SOLICITATION – Circulars or advertising matter of any description may be distributed only within the booth assigned to the exhibitor presenting such material. No exhibitor shall obtain exhibit space anywhere outside the designated exhibit area, and no firm or organization not assigned exhibit space will be permitted to solicit business within the conference or exhibit area.
• SOUND-PRODUCING EXHIBITS – Exhibits that include the operation of musical instruments or the use of audio equipment should be conducted or arranged so that the noise resulting from demonstrations will not unnecessarily disturb adjacent exhibitors and their patrons. Effective 2018 JEN has adopted a SOUND CONTROL POLICY similar to the NAMM policy.  See more details in the FAQ tab that follows this one.
• INSURANCE & SECURITY – The exhibiting firm acknowledges that JEN nor the Official Conference Hotel has any responsibility for the exhibitor’s property, and the exhibitor takes full responsibility for all risks to the property that the exhibitor brings to the exhibition. The Exhibition hall and adjacent rooms will be locked after hours and on-site security will be on duty. It is recommended that the exhibitor carry exhibit insurance for materials and items being displayed in the event of potential loss.
• RESTRICTIONS IN OPERATION OF EXHIBITS – JEN reserves the right to deny an exhibit application, or restrict exhibits that, because of noise, method of operation, or any reason, become objectionable, and may also prohibit or evict any exhibit which, in the opinion of the management, detracts from the general character of the exhibit as a whole. The restriction includes persons, things, conduct, printed matter, or anything of a character that the management determines is objectionable to the exhibit. In the event of such restrictions, JEN nor the Official Conference Hotel are not liable for any exhibit expense of any type.
• VENDOR CANCELLATION of EXHIBIT SPACE/REFUND POLICY – Exhibit space cancellations received 60 days or more before the conference starts will receive a full refund minus a 20% service charge. Exhibit space cancellations received less than 60 days before the conference starts are not eligible for a refund.

For your convenience, you can purchase box lunches in any quantity from the Hyatt Regency. Advance purchase is required. You’ll need to fill out the form and submit it to the hotel. JEN is providing this information as a courtesy. Click below to download the form. Instructions on how to and where to submit it are on the form.

Hyatt Regency Box Lunch Form (purchase in advance of attendance)

Vendor cancellations of exhibit space

Exhibit space cancellations received 60 days or more before the conference starts will receive a full refund minus a 20% service charge. Exhibit space cancellations received less than 60 days before the conference starts are not eligible for a refund.

Hotel room cancellations

Refund policies for hotel room cancellations are established by the hotel and not by JEN. JEN is not responsible for hotel refund decisions.

The Official Conference Hotel in 2022 is the Dallas Hyatt Regency.

A special rate for housing JEN members participating in the Conference has been established at the official conference location.

As an exhibitor you must agree to stay in Official Conference Hotels as prompted in the Exhibitor Information Form unless you are commuting within a 100 mile radius. Please click below to book your room now!

The JEN block reservation deadline is December 13, 2021.
or until rooms are no longer available in the JEN block, whichever comes first.

BOOK EARLY!

Click Here for HOUSING

2019 Exhibitors

(Listed alphabetically)
Posted/Revised: 1-11-19

(F) Founding Member
(C) Charter Member
(S) Sponsor
(A) Affiliate
(5+) Consecutive Year Exhibitor
(10+) Consecutive Year Exhibitor

Absolute Music – 309, 311
Advance Music – 225
African American Jazz Caucus (A,10+) – T10
Alfred Music (F, 10+) – 123, 125
Antigua Winds,Inc. (F, 5+) – 304
Antoine Courtois (F, 10+) – 215, 217
Arcevia Jazz Festival (A) – T11
Army Recruiting National Conventions – 337, 339
Avedis Zildjian (5+) – 203
B&S (F, 10+) – 215, 217
BAC Musical Instruments – 315, 317
Bach (F, 5+) – 308, 310
Backun Musical Services (5+) – 115, 117, 214, 216
Benedetto Guitars – 414
Berklee College of Music (C, 10+, A) – 137, 139
Besson (F, 10+) – 215, 217
Billy Strayhorn Songs (5+) – 235
Bookmark Music – 338
Buffet Crampon (F, 10+) – 215, 217
C.G. Conn (F, 5+) – 308, 310
Capital University (F, 10+) – 232
Carnegie Hall – 503
Chad Levkowitz-Brown – T16
Columbia College Chicago Music Department (F, 10+) – 227
Conn-Selmer Inc. (F, 5+) – 308, 310
Cultural Tour Consultants (C, 10+) – 234
Cultural Path Ltd. – 437
Dansr (C) – 511
Denis Wick (C) – 511
Disney Performing Arts/All American College Band – T6
Downbeat (F, 10+, A) – 237
Eastman Music Company (5+) – 115, 117, 214, 216
ejazzlines (C, 10+) – 133, 135
Five Towns College – 435
Hal Leonard (C, 10+) – 222, 224, 226
Hans Hoyer (F, 10+) – 215, 217
Heights Books and Scores/1630 Music Publishing – 429
Hercules (F, 10+) – 109, 111, 208, 210
Holton (F, 5+) – 308, 310
Indiana University Jacobs School of Music (5+) – 236
Interlochen Center for the Arts – 424
International Woodwind – 416
J. Scherzer (F, 10+) – 215, 217
Jazz 4 Justice, Inc. – T7
Jazz at Lincoln Center (F, 5+) – 328
JAZZed Magazine (F, 10+, A) – 229
Jazz Lines Publications (C, 10+) – 133, 135
Jazz Outreach Initiative – 228
JazzTimes Magazine (S, A) – 100
JodyJazz Inc. (5+) – 209
Jupiter Music Instruments (F, 10+, S) – 109, 111, 208, 210
Kay D. Ray Productions – T9
Kendor Music, Inc. (F, 10+) – 127, 129
Key Leaves – 302
King (F, 5+) – 308, 310
LeBlanc (F, 5+) – 308, 310
Longy School of Music of Bard College – T3
Loyola University New Orleans – 322
Mapex (F, 10+, S) – 109, 111, 208, 210
Majestic (F, 10+, S) – 109, 111, 208, 210
Manhattan School of Music Jazz Arts – T4
Melton Meinl Weston (F, 10+) – 215, 217
Monterey Jazz Festival (5+) – 325
Music For All (F, A) – 335
New England Conservatory (5+) – 326
North Carolina Central University – 323
Open Studio – 425
Oleg Products – 410
P. Mauriat (5+) – 316
Peabody Conservatory – T14
Pro Jazz Charts – 439
Ramses Art (5+) – T1, T2
ReedGeek – 509
Remo, Inc. (5+) – 205
Rovner Products, Inc. (5+) – 300
S. E. Shires Co. (5+) – 115, 117, 214, 216
Sabian Ltd – 314
Saxquest (5+) – 211
Seattle JazzED – 433
Selmer Paris (F, 5+) – 308, 310
Sonor (F, 10+, S) – 109, 111, 208, 210
Sound Music Publications – 423
Stanford Jazz Workshop – 239
Syracuse University Setnor School of Music – T13
Temple University – 223
The Eastman School of Music – 436
The Reality Book – 427
The New School of Jazz & Contemporary Music – T12
Timeless Communications (F, 10+, A) – 229
U.S. Air Force Academy Band – 324
U.S. Air Force Band Airmen of Note (A) – 438
U.S. Army Blues (A) – 426
U.S. Army Jazz Ambassadors (A) – 334
U.S. Navy Band Commodores (A) – 238
University of Colorado Boulder Thompson School of Music (5+) – T8
Univ. Of Hartford/Hartt School of Music – T15
University of Miami Frost School of Music (F, 10+) – 233
University of Nevada Reno Jazz Department – 422
University of New Orleans School of the Arts – 327
University of North Florida Jazz – 333
University of North Texas Jazz Studies (5+) – 336
University of Northern Colorado (5+) – 332
University of the Pacific Brubeck Institute (C, 5+) – T5
Vandoren (C, 10+) – 511
Verne Powell Flutes (F, 10+) – 215, 217
Vic Firth (5+) – 201
W.S. Schreiber (F, 10+) – 215, 217
Walrus Music Publications (C, 10+) – 133, 135
Warburton Music Products (5+) – 505, 507
Wm. S. Haynes Co. (5+) – 115, 117, 214, 216
Yamaha (C, 10+, S, A) – 101, 103, 105, 200, 202, 204
Yamaha Pianos (C, 10+, S, A) – 329
Yanagisawa (F, 5+) – 308, 310
XO (F, 10+, S) – 109, 111, 208, 210
Zildjian (5+) – 203