How To Apply

TO PERFORM OR PRESENT

You must be a JENeral Individual ($84 level), Institution or Corporate Member to apply to perform/present at the Annual JEN Conference during the annual application window of February 1-March 31.

If you are an eJEN member and wish to upgrade to a JENeral Individual membership status, contact Sharon Burch, JEN Managing Director.

Sharon.Burch@jazzednet.org

IMPORTANT INFORMATION FOR

PERFORMERS – PRESENTERS


If you are a Performer or Presenter (includes clinicians, research presenters, and Symposium presenters) at the Annual Conference, you do NOT need to purchase a Registration. Please do NOT purchase a Registration prior to receiving notification of the status or your application OR after being accepted to present or perform. Refunds will only be issued in accordance with the JEN Refund Policy

JULY 1-15 – Performers/Presenters notified of the status of applications.

NOVEMBER 5 – Performers/Presenters notified and receive instructions to register.

DECEMBER 15 – Advance Registration opportunity closes.

Read – Download – Prepare

PERFORMANCE APPLICATION: Read/Download/Prepare

Revised 2-9-18

Performance Application Restrictions :

  • If you performed as a LEADER at the previous conference, you are not eligible to submit and perform as a leader this year.
  • You are eligible to assist to perform as a side-person of another ensemble.
  • School Ensemble Leaders are allowed to submit for different types of ensembles in distinctly different categories such as a Large and Small instrumental ensemble, an instrumental group and/or a vocal group.

PREPARE your application materials PRIOR to attempting to complete the application to perform.

DOWNLOAD the Performance Application Guidelines

You will be asked for the information that follows below during the application process. Note mandatory questions are marked with a Red Asterisk and must be completed. Applications with incomplete information will be discarded.

  • JEN MEMBERSHIP ACCOUNT NUMBER – This number can be found as you log into the JEN website next to your name. Please write it down in order to supply it when completing the application and to label your Support Materials appropriately. Remember, you must be a JENeral, corporate or Institution Member to apply.
  • IDENTIFY CO-PRESENTERS if they are to be listed in the programming materials.
    • NOTE: You will be asked for Support Personnel for registration badges at another time. List only those that should be listed in the program at this time.
  • TYPE OF APPLICATION – You will be asked to select the TYPE of application you are submitting.
    • Individual JENeral Members ($84 level) are limited to one submission in each category, e.g. Performance, Clinic, Research and Symposium.
    • An Individual may NOT submit for another individual.
    • Corporate Members may submit up to three sponsored artists in each category.
      • Corporate Members must supply contact information for each artist in addition to the corporate artist representative’s information.

REQUIRED SUPPORT MATERIALS:

Each type of application requires various types of support materials to be uploaded.  The information below will assist you in preparing those materials ahead of time PRIOR to submitting your application. Materials MUST be labeled in accordance with the given instructions PRIOR to uploading to the JEN system. NOTE: Support Materials that are mislabeled cannot be linked to the appropriate application on the backend. Be advised that incorrectly labeled uploads will not be processed and will thereby cause your application to be eliminated from consideration. Use title case in all areas of this application and for labeling files for upload. Do not use all caps or all lower case. EX: These instructions are in title case. Do not use special characters, e.g.quotations, asterisks, etc.

PERFORMANCE APPLICATION REQUIRED SUPPORT MATERIALS:

  • High Res Photo of the artist performer/presenter or ensemble ( if you have one) that pertains to this application.
    • Maximum 30 mb.
    • File types include: gif, jpg, jpeg, or png.
    • INDIVIDUAL ARTIST LEADERS:
      • JENAccountNumber_Last NameFirst name_PerformerPhoto
      • EX: 4444_ArmstrongLouis_PerformerPhoto
    • PRO ENSEMBLES:
      • JENAccountNumber_LeadersLastNameLeadersfirst name_EnsembleName_PerformerPhoto
      • EX: 4444_ArmstrongLouis_JazzAllStars_PerformerPhoto
    • SCHOOL/COMMUNITY ENSEMBLES: JENAccountNumber_School/InstitutionName_EnsembleName_PerformerPhoto
      • EX: 4444_WestendHS_SwingingHardBigBand_PerformerPhoto
  • Ensemble Name:
    • If you are a School Ensemble, please include the school name prior to the ensemble name as many JEN attendees may not be familiar with your institution.
    • include any prearranged guest artist.
    • Use title case. Do not use special characters, e.g.quotations, asterisks, etc.
  • Description:
    • Do include any prearranged sponsored guest artist name(s) and respective sponsoring company listing.
    • MAXIMUM 50 words. Use title case. Do not use special characters, e.g.quotations, asterisks, etc.
  • Audio Files (3):
    • MAXIMUM file size is 30mb for each audio file.
    • Label each audio file appropriately as follows PRIOR to uploading:
      • INDIVIDUAL ARTIST LEADERS: JENAccountNumber_Last Name_first name_Audio followed by the respective number, e.g. Audio1; Audio2; Audio3
        • EX: 4444_ArmstrongLouis_Audio1
      • PRO ENSEMBLES: JENAccountNumber_LeadersLastName_Leadersfirst name_EnsembleName_Audio followed by the respective number, e.g. Audio1; Audio2; Audio3
        • EX: 4444_ArmstrongLouis_JazzAllStars_Audio1
      • SCHOOL/COMMUNITY ENSEMBLES: JENAccountNumber_School/InstitutionName_EnsembleName_Audio followed by the respective number, e.g. Audio1; Audio2; Audio3
        • EX: 4444_WestendHS_SwingingHardBigBand_Audio1
  • Stage Plot:
    • MAXIMUM file size is 6mb.
    • Label the file appropriately as follows PRIOR to uploading:
      • INDIVIDUAL ARTIST LEADERS: JENAccountNumber_Last NameFirst Name_StagePlot
        • EX: 4444_ArmstrongLouis_StagePlot
      • PRO ENSEMBLES: JENAccountNumber_LeadersLastNameLeadersFirstName_EnsembleName_StagePlot
        • EX: 4444_ArmstrongLouis_JenAllStars_StagePlot
      • SCHOOL/COMMUNITY ENSEMBLES: JENAccountNumber_School/InstitutionName_EnsembleName_StagePlot
        • EX: 4444_WestendHS_SwingingHardBigBand_StagePlot
    • Sample JEN Stage Plots are provided. If you use one of the JEN stage plots, please relabel as above for your ensemble prior to submitting the stageplot.

CLINIC APPLICATION: Read/Download/Prepare

Revised 2-9-18
Clinic Application Restrictions:
  • If you presented as a lead CLINICIAN at the previous conference, you are not eligible to submit and present a clinic proposal this year. You are eligible to apply as a performer.
  • You are eligible to assist on a clinic.

PREPARE your application materials PRIOR to attempting to complete the application to present a clinic.

DOWNLOAD the Clinic Application Guidelines

You will be asked for the information that follows below during the application process. Note mandatory questions are marked with a Red Asterisk and must be completed. Applications with incomplete information will be discarded.

  • JEN MEMBERSHIP ACCOUNT NUMBER – This number can be found as you log into the JEN website next to your name. Please write it down in order to supply it when completing the application and to label your Support Materials appropriately. Remember, you must be a JENeral, corporate or Institution Member to apply.
  • IDENTIFY CO-PRESENTERS if they are to be listed in the programming materials.
    • NOTE: You will be asked for Support Personnel for registration badges at another time. List only those that should be listed in the program at this time.
  • TYPE OF APPLICATION – You will be asked to select the TYPE of application you are submitting.
    • Individual JENeral Members ($84 level) are limited to one submission in each category, e.g. Performance, Clinic, Research and Symposium.
    • An Individual may NOT submit for another individual.
    • Corporate Members may submit up to three sponsored artists in each category.
      • Corporate Members must supply contact information for each artist in addition to the corporate artist representative’s information.

CLINIC APPLICATION REQUIRED SUPPORT MATERIALS:

Each type of application requires various types of support materials to be uploaded.  The information below will assist you in preparing those materials ahead of time PRIOR to submitting your application. Materials MUST be labeled in accordance with the given instructions PRIOR to uploading to the JEN system. NOTE: Support Materials that are mislabeled cannot be linked to the appropriate application on the backend. Be advised that incorrectly labeled uploads will not be processed and will thereby cause your application to be eliminated from consideration. Use title case in all areas of this application and for labeling files for upload. Do not use all caps or all lower case. EX: These instructions are in title case. Do not use special characters, e.g.quotations, asterisks, etc.

  • HIGH RES PHOTO of the artist performer/presenter or ensemble this application.
    • Maximum 30 mb.
    • File types include: gif, jpg, jpeg, or png.
    • Label the photo as follows below. Incorrect files cannot be matched to your application. Incomplete applications will be discarded.
      • JENAccountNumber_Last NameFirst name_ClinicianPhoto
      • EX: 4444_ArmstrongLouis_ClinicianPhoto
  • Clinic Title:
    • MAXIMUM 20 words. Use title case. Do not use special characters, e.g.quotations, asterisks, etc.
  • Support Personnel:
    • List all individuals or any ensemble name that should receive shared listing in the program materials.
  • Description:
    • Do include any sponsoring company listing(s).
    • MAXIMUM 50 words. Use title case. Do not use special characters, e.g.quotations, asterisks, etc.
  • Clinic Outline:
    • MAXIMUM one page.  Label the outline file appropriately as follows PRIOR to uploading:
      • JENAccountNumber_LeadClinicianLastNameLeadClinicianFirstName_ClinicOutline
      • EX: 4444_ArmstrongLouis_Outline
  •  Clinician Bio:
    • MAXIMUM one page.  Label the outline file appropriately as follows PRIOR to uploading:
      • JENAccountNumber_LeadClinicianLast NameLeadClinicianFirstName_ClinicBio
      • EX: 4444_ArmstrongLouis_Bio

RESEARCH APPLICATION: Read/Download/Prepare

Revised 2-9-18

PREPARE your application materials PRIOR to attempting to complete the application to present a research paper or poster session.

DOWNLOAD the Research Application Guidelines

You will be asked for the information that follows below during the application process. Note mandatory questions are marked with a Red Asterisk and must be completed. Applications with incomplete information will be discarded.

  • JEN MEMBERSHIP ACCOUNT NUMBER – This number can be found as you log into the JEN website next to your name. Please write it down in order to supply it when completing the application and to label your Support Materials appropriately. Remember, you must be a JENeral, corporate or Institution Member to apply.
  • IDENTIFY CO-PRESENTERS if they are to be listed in the programming materials.
    • NOTE: You will be asked for Support Personnel for registration badges at another time. List only those that should be listed in the program at this time.
  • TYPE OF APPLICATION – You will be asked to select the TYPE of application you are submitting.
    • Individual JENeral Members ($84 level) may submit one application in each category, e.g. Performance, Clinic, Research and Symposium.
    • An Individual may NOT submit for another individual.
    • Corporate Members may submit up to three sponsored artists in each category.
      • Corporate Members must supply contact information for each artist in addition to the corporate artist representative’s information.

RESEARCH APPLICATION REQUIRED SUPPORT MATERIALS:

Each type of application requires various types of support materials to be uploaded.  The information below will assist you in preparing those materials ahead of time PRIOR to submitting your application. Materials MUST be labeled in accordance with the given instructions PRIOR to uploading to the JEN system. NOTE: Support Materials that are mislabeled cannot be linked to the appropriate application on the backend. Be advised that incorrectly labeled uploads will not be processed and will thereby cause your application to be eliminated from consideration. Use title case in all areas of this application and for labeling files for upload. Do not use all caps or all lower case. EX: These instructions are in title case. Do not use special characters, e.g.quotations, asterisks, etc.

  • HIGH RES PHOTO of the artist performer/presenter or ensemble this application.
    • Maximum 30 mb.
    • File types include: gif, jpg, jpeg, or png.
    • Label the photo as follows below. Incorrect files cannot be matched to your application. Incomplete applications will be discarded.
      • JENAccountNumber_Last NameFirst name_ResearcherPhoto
      • EX: 4444_ArmstrongLouis_ResearcherPhoto
  • Research Session Title:
    • MAXIMUM 20 words. Use title case. Do not use special characters, e.g.quotations, asterisks, etc.
  • Support Personnel:
    • List all individuals that should receive shared listing in the program materials.
  • Description:
    • Do include sponsoring company listing(s).
    • MAXIMUM 50 words. Use title case. Do not use special characters, e.g.quotations, asterisks, etc.
  • Research Abstract (Outline):
    • MAXIMUM one page.
    • Label the outline file appropriately as follows PRIOR to uploading:
      • JENAccountNumber_LeadPresenterLast NameLeadPresenterFirstName_ResearchAbstract
      • EX: 4444_ArmstrongLouis_ResearchAbstract
  • Researcher Bio:
    • MAXIMUM one page.
    • Label the outline file appropriately as follows PRIOR to uploading:
      • JENAccountNumber_LeadClinicianLastNameLeadClinicianFirstName_ResearchBio
      • EX: 4444_ArmstrongLouis_ResearchBio

SYMPOSIUM APPLICATION: Read/Download/Prepare

Revised 2-9-18

PREPARE your application materials PRIOR to attempting to complete the application to present a Symposium session.

DOWNLOAD the Symposium Application Guidelines

You will be asked for the information that follows below during the application process. Note mandatory questions are marked with a Red Asterisk and must be completed. Applications with incomplete information will be discarded.

  • JEN MEMBERSHIP ACCOUNT NUMBER – This number can be found as you log into the JEN website next to your name. Please write it down in order to supply it when completing the application and to label your Support Materials appropriately. Remember, you must be a JENeral, corporate or Institution Member to apply.
  • IDENTIFY CO-PRESENTERS if they are to be listed in the programming materials.
    • NOTE: You will be asked for Support Personnel for registration badges at another time. List only those that should be listed in the program at this time.
  • TYPE OF APPLICATION – You will be asked to select the TYPE of application you are submitting.
    • Individual JENeral Members ($84 level) may submit one application in each category, e.g. Performance, Clinic, Research and Symposium.
    • An Individual may NOT submit for another individual.
    • Corporate Members may submit up to three sponsored artists in each category.
      • Corporate Members must supply contact information for each artist in addition to the corporate artist representative’s information.

JAZZ INDUSTRY/MUSIC BUSINESS SYMPOSIUM REQUIRED SUPPORT MATERIALS:

Each type of application requires various types of support materials to be uploaded.  The information below will assist you in preparing those materials ahead of time PRIOR to submitting your application. Materials MUST be labeled in accordance with the given instructions PRIOR to uploading to the JEN system. NOTE: Support Materials that are mislabeled cannot be linked to the appropriate application on the backend. Be advised that incorrectly labeled uploads will not be processed and will thereby cause your application to be eliminated from consideration. Use title case in all areas of this application and for labeling files for upload. Do not use all caps or all lower case. EX: These instructions are in title case. Do not use special characters, e.g.quotations, asterisks, etc.

  • HIGH RES PHOTO of the artist performer/presenter or ensemble this application.
    • Maximum 30 mb.
    • File types include: gif, jpg, jpeg, or png.
    • Label the photo as follows below. Incorrect files cannot be matched to your application. Incomplete applications will be discarded.
      • JENAccountNumber_LastNameFirstName_SymposiumPresenterPhoto
      • EX: 4444_ArmstrongLouis_SymposiumPresenterPhoto
  • Symposium Presentation Title:
      • MAXIMUM 20 words. Use title case. Do not use special characters, e.g.quotations, asterisks, etc.
  • Support Personnel:
    • List all individuals that should receive shared listing in the program materials.
  • Description:
    • Do include any sponsoring company listing(s).
    • MAXIMUM 50 words. Use title case. Do not use special characters, e.g.quotations, asterisks, etc
  • Symposium Presentation Outline:
    • MAXIMUM one page.  Label the outline file appropriately as follows PRIOR to uploading:
      • JENAccountNumber_LeadPrsenterLast NameLeadPresenterFirstName_SymposiumOutline
      • EX: 4444_ArmstrongLouis_SymposiumOutline
  • Symposium Presenter Bio:
    • MAXIMUM one page.  Label the outline file appropriately as follows PRIOR to uploading:
      • JENAccountNumber_LeadClinicianLast NameLeadClinicianFirstName_SymposiumBio
      • EX: 4444_ArmstrongLouis_SymposiumBio

Applications open!

2019 Conference applications are open

February 1 – March 31, 2018

Jen Membership required to apply.


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